Data Export

Project Management Tool Sunsetting: How to Archive Before It's Too Late

For organizations relying on digital project management tools, change is inevitable—whether it’s adopting new software, merging workflows, or responding to vendor decisions. One challenge often overlooked is the “sunsetting” of a project management tool: the vendor discontinues support, removes features, or announces a complete shutdown. This puts vital project data and business continuity at risk. Archiving your project management data before it’s too late is not just a best practice—it’s a necessity.

Comparing CSV, JSON, and XML Formats for Project Management Data Migration

Project management data exports have become a vital element in the current digital business environment, especially as organizations increasingly transition between tools like Jira, Linear, Asana, Monday.com, Trello, ClickUp, and Notion. Whether migrating data to a new project tracker, archiving historical records for compliance, or integrating information into external analysis systems, understanding the data export formats—primarily CSV, JSON, and XML—is essential for IT administrators, project managers, and development teams. In this article, we delve into the characteristics, use cases, advantages, and limitations of each format and outline critical considerations for successful project management data migration.