Change Management

A Decision Framework: When to Migrate Your Project Management Tool or Stay

Migrating from one project management tool to another is a significant decision for any organization. The right migration strategy can streamline workflows, support innovation, and ensure your teams are equipped with the best tools for productivity and collaboration. However, the costs, risks, and complexities associated with migration mean that staying with your current tool often remains a compelling option. Knowing when to migrate and when to stay requires a structured approach—a decision framework—that evaluates business needs, technical constraints, data archiving requirements, compliance, and long-term strategic goals.

Change Management Communication Strategies for Project Management Tool Migration

Change is inevitable in the landscape of modern project management, particularly when organizations decide to switch their project tracking tools. Whether driven by the need for enhanced functionality, better integrations, cost savings, or scalability, migrating from one tool to another—such as Jira, Linear, Asana, Monday.com, Trello, ClickUp, Notion, or others—impacts workflows, habits, and team morale. The success of this transition hinges not just on technical migration but, crucially, on effective communication and change management.